Notion plans determine which features a Notion workspace has, and Notion’s user types determine who in that workspace is billed. Notion offers a Free Plan and several paid plans, and states that plan availability “can vary by workspace”, so not every plan is offered to every workspace.[2] Plans “apply and are billed at the workspace level”: one account can belong to several workspaces, each on a different plan, and each needs to be upgraded separately.[2] Catalog proof: Upgrades take effect immediately; downgrades at period end.
On a paid plan the workspace is charged a fee for each member, while guests are free of charge.[1] The practical licensing question for any Notion workspace is therefore how many people are members, and whether each of them needs to be.
Editions
Free
The Free Plan is for “individuals to organize personal projects and life”.[1] Members can be added at no charge, but a workspace with more than one member can use up to 1,000 blocks. A one-person workspace has no block limit.[3] Other Free limits on the pricing page include 5 MB file uploads, 7 days of page history, one chart, basic forms and an external guest limit of 10. Notion AI is a trial only.[1] Catalog row: Notion Free plan.
Plus
Plus is “For small teams and professionals to work together”. On retrieval the pricing page showed EUR 9.50 per member per month with yearly billing, and the page’s price records gave USD 12 per member monthly or USD 120 per member per year.[1] Plus adds unlimited blocks and file uploads, 30-day page history, unlimited charts, custom forms and sites, and basic connections. Notion AI remains a limited trial.[1] Notion notes that “The Plus Plan may not be available for every workspace”, and that Plus bought on a mobile device is limited to workspaces with one member.[2] Catalog row: Notion Plus plan.
Business
Business is “For growing businesses to streamline teamwork”. The page showed EUR 19.50 per member per month with yearly billing; the USD price records are USD 24 monthly and USD 240 per year.[1] Business adds Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, granular database permissions, page verification, private teamspaces, domain verification, premium connections and 90-day page history.[1] It is the lowest plan that includes Notion AI and the lowest plan that can buy Notion credits. Catalog row: Notion Business plan.
Enterprise
Enterprise is “For organizations to operate with scalability, control, and security” and is shown with “Custom pricing”.[1] On top of Business it adds user provisioning (SCIM), advanced security and controls including the ability to disable guests, an audit log, workspace analytics, domain management, security and compliance connections (DLP, SIEM), zero data retention with LLM providers, unlimited page history and a customer success manager.[1] Organizations with fewer than 100 employees can upgrade to Enterprise themselves; larger ones contact sales.[2] The page source carries self-serve USD records of USD 35 per member monthly and USD 336 per year.[1] Enterprise also introduces organization owners, who manage several workspaces under one organization, and membership admins, who can add and remove members without changing other settings.[11] Catalog row: Notion Enterprise plan.
Education Plan
There are two free Education Plans. The plan for individual students and teachers is a one-member workspace for people signed in with their institution’s email, at an institution listed in the World Higher Education Database. The plan for student organizations allows unlimited members and requires an application.[7] Individuals must re-verify once a year. If they cannot, the workspace and its content move to the Free Plan. Each school email can claim the offer once, for one workspace.[7] Individual plan holders can work with up to 100 guests. Student organizations can invite members and guests free of charge, provided all members share the educational email domain.[7] K-12 students and educators are not eligible and are pointed to the Free Plan.[7] Catalog rows: individual; student organizations; Education Plan requires a school email and yearly re-verification.
Metrics
Members
Members are people “in your company or organization” who work across the workspace. “On paid plans, you’ll pay for each member that’s added to the workspace.”[3] A member can be made a workspace owner. On Enterprise a member can also be a membership admin or hold an admin role.[3][11] Owners and admins are counted as members; Notion publishes no separate administrator licence. Catalog row: Member (paid seat).
Members can join in three ways, and all of them create billable members:
- By email invitation from Settings.[4]
- By invite link. Anyone who uses the secret link joins “automatically as a paid member”.[4]
- By allowed email domain. Anyone who signs in with a listed domain can join, and “you will be billed accordingly”.[4]
Catalog proof: Allowed email domains and invite links add billable members.
Restricted members
A restricted member shares most capabilities of a member, including Notion AI, SSO and permission groups. They see only the teamspaces and pages they are added to, cannot create teamspaces, and cannot see or use Custom Agents. Notion states plainly that restricted members “affect your billing in the same way as adding a workspace member”.[3] Restricted membership is therefore an access control, not a cheaper licence. Catalog rows: Restricted member; Restricted members are billed like members.
Temporary members
Temporary members are “approved Notion Marketplace consultants” given time-limited access by an admin. They have member-level access until an expiry date set up to one year ahead. “Temporary members don’t use a paid seat.”[3][4] This is the only published route to member-level access without a paid seat, and it is limited to Marketplace consultants. Catalog rows: Temporary member; Temporary members do not use a paid seat.
Guests
Guests are people “external to your company or organization” invited “on a page-by-page basis”, such as clients, contractors or people with a different organization email domain.[3] Guests cannot be given workspace-wide access, added to member groups, change settings or billing, add members, or add connections.[3] They are free on every plan.[1] Catalog row: Guest.
Counting / floors
| Rule | Plans | Source | Catalog |
|---|---|---|---|
| Fee per member; guests free | Plus, Business, Enterprise | Pricing FAQ[1] | Paid plans charge a fee per member |
| 10 external guests on Free; unlimited on paid plans | All | Pricing comparison[1] | Free plan allows 10 external guests; paid plans unlimited |
| Internal team members must be paid members | Plus, Business | Downgrade help[5] | Internal team members must be paid members, not guests |
| Restricted members billed like members | Paid plans | Who’s who help[3] | Restricted members are billed like members |
| Temporary members use no paid seat | Paid plans | Who’s who help[3] | Temporary members do not use a paid seat |
| 1,000-block limit for Free with 2+ people | Free | Who’s who help[3] | Notion Free plan |
The guest rule is the most consequential for compliance. In its downgrade table, for the Plus and Business columns, Notion writes that a workspace can invite “an unlimited number of guests, such as agencies, vendors, partners, or contractors”, and that “Anyone who is part of your internal team should be added as a paid member.”[5] The MSA FAQ adds that customers “are only permitted to add a certain number of guests based on their subscription plan”.[12] The MSA itself defines a User as any individual the customer authorizes. It says Notion “may provide different categories of Users, such as Full Members and Guests, depending on the Subscription Plan”.[10] Using guest access to give employees free access would, on this wording, fall outside the plan’s intended use. The MSA also forbids using the Services “in order to circumvent Subscription Fees”.[10]
Guest controls differ by plan. Outside users can request access to pages by default on every plan except Enterprise. Plus and Business can switch this off; Free cannot.[4] On Enterprise, owners can stop members from inviting guests or require a guest invite request. If members are prevented from inviting guests, people they invite to a page are added as members.[4] That setting can therefore create paid seats unexpectedly.
Choosing a user type
Notion’s own guidance is to use a guest when the person does not need to be managed through SCIM or permission groups and needs only a specific list of pages. A restricted member fits when the person needs broader, teamspace-level access or Notion AI.[3] A licence reviewer can apply a simple order: internal staff are members; external people who need a few pages are guests; external people who need teamspaces or AI are restricted members, and therefore paid; approved Marketplace consultants can be temporary members.
Virtualization & partitioning
Not applicable. The only partition is the workspace: seats, plans and guest limits are all counted per workspace.[2]
Cloud / BYOL
Not applicable; Notion is offered only as its own cloud service.
Programs
Business Plan trial. New teams get 30 days with all Business features, including Notion AI, SAML SSO and private teamspaces. Only teams on a professional email domain that are not already on Business or Enterprise are eligible.[6] If payment details were entered, the trial auto-renews into a paid Business subscription, including trials started from Plus. Otherwise the owner is asked to confirm.[6] Catalog rows: Business Plan trial; Business trials auto-renew to a paid subscription when payment details are given.
Notion for Startups. Eligible startups can get “1-6 months free of Notion’s Business Plan, including Notion AI”. Partner-affiliated startups may get six months. Small businesses, service businesses and teams under 10 employees get one month.[8] The Notion for Startup Terms, effective 2025-05-11, require the company to be a current non-paying customer that never paid Notion and is moving to Business, with fewer than 100 employees. The offer applies once, cannot be combined or transferred, cannot apply to existing Plus, Business or Enterprise subscriptions, and expires one year after issue.[9] Catalog rows: Notion for Startups; Startup offer limited to new non-paying companies under 100 employees; Startup offer length depends on partner affiliation and company type.
Education Plan. Described under Editions. Catalog row: Notion Education Plan.
Downgrade effects
Moving to a lower plan does not delete content but switches features off. Downgrading to Free limits a multi-person workspace to 1,000 blocks, 5 MB uploads, seven days of history and 10 guests. Existing external guests are not removed.[5] Downgrading to Free or Plus switches off Custom Agents without deleting them and removes SAML SSO and domain verification. Leaving Enterprise removes SCIM and the audit log, and Notion stops collecting audit events.[5] For organization customers the MSA bars downgrades during a Subscription Term (see Notion seat billing and true-ups).
Out of scope
Seat invoicing and refunds are covered in Notion seat billing and true-ups, Notion AI and credits in Notion AI and Notion credits, and contract terms in Notion Master Subscription Agreement and terms. Feature lists here are summaries of the pricing page and are not exhaustive.