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Exact Online editions, users and administrations

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This article is about how Exact Online subscriptions are sized in the Netherlands, by edition, included users and administrations, extra users and administrations, and per-licence allowances such as sales invoices, bank connections and booking lines. For the contract terms see Exact SaaS Conditions and Exact Online terms.

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Exact Online editions are the commercial packages in which Exact sells its cloud accounting and ERP software. In the Netherlands, each product (Boekhouden for accounting, Handel for wholesale, Productie for manufacturing, Project Management, and Boekhouden for accountancy firms) comes in tiers named Essentials, Plus, Professional and, except for accountancy, Premium.[1][5] Each edition has a monthly price that includes a fixed number of users and administrations. Extra users and administrations are bought per month.

Under the Exact SaaS Conditions, the right of use is “for the number of Users, Administrations and modules as set out in the Exact SaaS Agreement”. The customer “expressly may not use the Web Application for or having it used by more Users and/or Administrations than the number specified”.[6] An effective license position for Exact Online is therefore a count of two things, users and administrations, per edition. Catalog: Exact Online right of use limited to the contracted Users, Administrations and modules.

Editions

Exact Online Boekhouden

Edition Price per month Users incl. / extra Administrations incl. / extra Bank connections Sales invoices per month 
Essentials EUR 49 1 / not extendable 1 / not extendable 1 25 
Plus EUR 99 2 / EUR 23 2 / EUR 20 5 100 
Professional EUR 159 2 / EUR 23 2 / EUR 21 Unlimited Unlimited 
Premium EUR 299 2 / EUR 49 2 / EUR 38 Unlimited Unlimited 

Source: Exact’s Boekhouden price page.[1] Premium adds multi-company support, period and year-end closing, and Power BI reporting. Extra sent invoices above the allowance cost EUR 0.50 each.[1]

Exact Online Handel, Productie and Project Management

Product Essentials Plus Professional Premium Included 
Handel[2] EUR 269 EUR 449 EUR 599 EUR 699 1 user, 2 administrations 
Productie[3] EUR 419 EUR 619 EUR 799 EUR 899 1 user, 2 administrations 
Project Management[4] EUR 199 EUR 339 EUR 429 EUR 539 1 user, 2 time-entry users, 2 administrations 

Extra users for Handel and Productie cost EUR 26, 35, 43 and 65 per month by tier, and extra administrations EUR 21, 24, 26 and 38.[2][3] Productie editions bundle Boekhouden and Handel. Productie Essentials, for example, includes Boekhouden Professional and Handel Essentials.[3] Project Management prices extra full users at EUR 22 to EUR 49 per month and extra time-entry users at EUR 7.50 to EUR 12.[4] Catalog SKUs exist for all 19 editions, for example Handel Premium and Project Management Essentials.

Exact Online for Accountancy

Edition Price per month Included Extra user Extra standard client administration 
Essentials EUR 55 1 user, 1 standard client administration EUR 12.75 EUR 7.30 
Plus EUR 115 1 user, 1 standard client administration EUR 12.75 EUR 6.30 
Professional EUR 275 1 user, 1 standard client administration EUR 12.75 EUR 6.30 

Source: Exact’s accountancy price page.[5] Online collaboration with clients is an add-on per client administration, EUR 12 (Samenwerken) or EUR 21.50 (Samenwerken Uitgebreid) per client per month in Plus and Professional. Each includes one client user, and extra client users cost EUR 3.90 per month.[5]

Regional scope

Exact states that companies running their businesses outside the Netherlands, Belgium or Germany are supported by its private cloud solutions Globe+ and Synergy rather than Exact Online.[7] Catalog: Exact Online serves the Netherlands, Belgium and Germany; Globe+ and Synergy elsewhere. See Exact Globe and Synergy licensing.

Metrics

Metric Catalog row How it is counted 
User User (Exact Online) “the Customer, an Employee of the Customer and/or a client of the Accountant who uses the Exact SaaS Service”[6] 
Administration Administration “Een administratie is de boekhouding van 1 bedrijf”: one administration per company whose books are kept[1] 
Standard client administration Standard client administration Per client in an accountancy licence[5] 
Client user Client user Per user at a client on a collaboration-enabled client administration[5] 
Sales invoices Sales invoices per month Per month, per licence[1] 
Bank connections Bank connection One per bank account, per licence[1] 
Booking lines Booking lines per administration per month Average under 10,000 (Essentials to Professional) or 25,000 (Premium, extendable)[1] 

Counting / floors

Users. Every person who uses the service is a User, including the customer’s employees and, for accountants, their clients’ users.[6] Exact’s FAQ answers the common question of whether the external accountant counts. It does not: “je accountant koppelt aan je administratie vanuit zijn eigen licentie”. Only if the accountant has no licence of its own is an extra user created.[1] Login details are personal to each User and may not be shared.[8] Catalog: The accountant is not a user of the client’s subscription; Login details are personal to each User.

Administrations. An Administration covers the financial accounts of the customer’s company, including each one kept for Subsidiaries.[6] Separate administrations may be kept for a Subsidiary in the Netherlands. Subsidiaries abroad may have their own administrations only within a supplementary module for that country’s legislation, and that gives them no right to use other parts of the application.[6] Running administrations for unrelated companies is a use “for the benefit of” another legal entity, which the conditions exclude, except for accountants on accountancy licences. Catalog: Separate Administrations only for Dutch Subsidiaries, unless a foreign-legislation module is held.

Per-licence allowances. The included sales invoices and bank connections apply to the whole licence, not to each administration. Exact’s example is Boekhouden Plus: 100 sales invoices and 5 bank connections, however many administrations the customer keeps.[1] Adding administrations therefore does not add invoices or bank connections. Catalog: Included sales invoices and bank connections apply per licence, not per administration.

Floors and reductions. Essentials editions cannot be extended with users or administrations. Growing beyond one user or one administration in Boekhouden Essentials means moving to a higher edition.[1] A reduction must state exactly which Users, Administrations, company types or modules are removed. Otherwise the customer keeps paying the monthly fee for them, and Exact may refuse reductions it considers a misuse of the right.[6] Catalog: Reductions must name the Users, Administrations or modules removed.

Volume. Exact Online is sized for the data volume of an average SME under its fair use policy.[6] Volume Packs, listed at EUR 250, are available only in Premium editions for heavier API traffic, processing or storage needs.[1] Catalog: Volume Pack; Fair use sized for an average SME; excessive use may be charged or suspended.

Virtualization & partitioning

Not applicable. Exact Online is SaaS and is counted in users and administrations.

Cloud / BYOL

There is no bring-your-own-licence route from Exact Globe+ or Synergy to Exact Online in the published terms. Exact’s FAQ notes that customers moving from older Exact products can import data from Exact for DOS, Exact for Windows, Exact Globe and Exact Compact.[3]

Programs

  • Trials. Exact Online products can be tried free for 30 days. The trial then ends automatically unless the customer chooses to continue, and the trial data can be carried over. There is no trial for Exact Globe+ Productie and Synergy.[3]
  • Monthly or annual. Exact Online is cancellable monthly (“maandelijks opzegbaar”), and the accountancy subscriptions are cancellable per month.[3][5] An annual subscription option exists under the conditions. See Exact SaaS Conditions and Exact Online terms.
  • Accountant client accounts. Accountants may buy client user accounts so that clients can work in their own administration in the accountant’s part of the application. Exact decides availability, rights and eligibility for benefits.[6]

Out of scope

  • Belgian and German Exact Online prices and editions.
  • Add-ons such as payroll (priced per payslip), Exact Horeko, Exact Gripp and industry apps.
  • Whether the listed prices include VAT, which the pages do not state.

References

  1. Check de abonnementen van Exact voor BoekhoudenCatalog: Check de abonnementen van Exact voor Boekhouden (features en prijzen)Retrieved 2026-10-02.
  2. Check de abonnementen van Exact voor HandelCatalog: Check de abonnementen van Exact voor Handel (features en prijzen)Retrieved 2026-10-02.
  3. Vergelijk features en prijzen van Productie SoftwareCatalog: Vergelijk features en prijzen van Productie SoftwareRetrieved 2026-10-02.
  4. Alle features en prijzen van Project ManagementCatalog: Alle features en prijzen van Project ManagementRetrieved 2026-10-02.
  5. Features en prijzen van Exact Online Boekhouden voor AccountancyCatalog: Features en prijzen van Exact Online Boekhouden voor AccountancyRetrieved 2026-10-02.
  6. Exact SaaS Voorwaarden / Exact SaaS Conditions version July 2026Catalog: Exact SaaS Voorwaarden / Exact SaaS Conditions version July 2026 (Netherlands)Effective 2026-07-01. Retrieved 2026-10-02.
  7. Complete business software for SMEs and their Accountants | ExactCatalog: Complete business software for SMEs and their Accountants | ExactRetrieved 2026-10-02.
  8. Exact Online Terms & Conditions June 2021 (United Kingdom)Catalog: Exact Online Terms & Conditions June 2021 (United Kingdom)Effective 2021-06-01. Retrieved 2026-10-02.

See also

Catalog Rows Cited

8Rules9SKUs7Metrics2Programs

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