Airtable’s plans and limits decide how much a workspace can hold and do before a seat count even enters the picture. The plan determines the number of records per base, API calls, attachment storage, automations and revision history, and also which features, such as the interface designer, Gantt views or the admin panel, are switched on. This article walks through each plan in turn, then the trials, discounts, legacy plans and downgrade behaviour. The seat mechanics are in collaborators, seats and billing and the overview is in Airtable licensing.
Self-serve and sales-led plans
Airtable distinguishes two ways to buy. Self-serve plans, which include Free, Team, self-serve Business, Non-profit, Student and Education, offer monthly and annual billing managed directly in the product. Sales-led plans, namely sales-led Business and Enterprise Scale, are built with Airtable’s sales team.[1] A customer can buy Business through the plan upgrade page in workspace settings or by contacting sales, whereas Enterprise Scale is bought only through sales.[2] Business and Enterprise Scale require private email domains.[1]
Self-serve plans are billed per workspace and not per account, so a customer can upgrade some workspaces while leaving others on the Free plan.[1] Airtable accepts credit cards for Team workspaces and for Business bought in workspace settings, and for sales-led Business and Enterprise Scale it can issue an annual invoice payable by purchase order, ACH, wire or check.[2] The Terms of Service add that Airtable charges in United States dollars plus taxes and payment-related fees, and uses Stripe as its payment service provider.[3]
Plan by plan
| Item | Free | Team | Business (self-serve) |
|---|---|---|---|
| Records per base | 1000 | 50000 | 125000 |
| API calls per workspace per month | 1000 | 100000 | Unlimited |
| Attachment storage per base | 1 GB | 20 GB | 100 GB |
| Unique automations per base | 75 | 100 | 150 |
| Revision history | 2 weeks | 1 year | 2 years (the plans overview lists 1 year) |
| AI credits per month | 500 per editor and above | 15000 per billable collaborator | 20000 per paid user |
Sources for the table: the plans overview for records, API calls, storage and automations, the upgrade and downgrade article for revision history, and the AI billing article for credits.[1][4][5]
Free. The Free plan is intended for individuals or very small teams. It does not support some features, such as header image customization and branding removal on forms, plotting multiple date fields in calendar views, record coloring and extensions.[1]
Team. Team is intended for teams building apps on shared workflows and adds automations, extensions, forms, the interface designer, Timeline and Gantt views, locked and personal views and restricted share links.[1] The pricing page lists Team at 20 US dollars per user per month billed annually.[2] The plans overview shows 24 dollars per collaborator per month when billed monthly and 20 dollars when billed annually.[1]
Business. Business is intended for departments needing advanced features and basic administration. It includes the Team features and adds two-way sync and the admin panel.[1] The self-serve list price is 45 dollars per user per month billed annually or 54 dollars monthly.[2][1] The sales-led Business plan is described as a more personalised plan with all Team features and more, with pricing available only from the sales team.[1]
Enterprise Scale. The pricing page says Enterprise Scale pricing is custom, based on the organization’s needs and scale, and that the plan lets an organization create unlimited org units, workspaces and bases.[2] Included AI credits are 25000 per paid user at list price.[1] Airtable also publishes structural maximums that apply across plans: 1500 bases per workspace, 1000 tables and 1000 views per base and 500 fields per table.[1]
How limits behave
Airtable describes two behaviours when a limit is reached. At the record or attachment limits, users can keep using their bases and Airtable says it will never remove the data, but no further records or attachments can be added until the plan is upgraded. For automation and API limits, the workspace is capped at the limit of its current plan.[2] The record limit is cumulative over tables, so a base with one table of 50000 records and a base with two tables of 25000 records each are both at the Team limit.[1] A table limit equal to the base limit also applies.[1]
The Terms of Service add a contractual layer. Subscription Plans may set allotments for designated aspects of the Services, and use of those aspects above an allotment may result in additional fees that are included in a true-up invoice or charged to the payment method.[3] Airtable can also change Subscription Plans, add or amend fees, stop a plan or features of it, or create usage limits, with price or payment term changes taking effect in the billing cycle after notice.[3]
Trials and discounted plans
- Team trial. After a new account is created, its first workspace is upgraded to a 14-day complimentary Team trial. Later Free workspaces under the same account do not receive one. The trial includes most Team features but not the Run a script automation action or premium form features, and it limits records to 50000 per base, attachments to 10 GB per base, automation runs to 25000 per month, synced tables to 10 per base and AI credits to 7500 per editor per month. Adding a payment method during the trial upgrades the workspace to Team and starts billing, and the trial cannot be extended by the customer.[1]
- Student and Education. Students and educators with a .edu address receive a 120-day Team trial, and may then be approved for a free Student workspace for 6 to 24 months or, for educational institution employees, 50 percent off the monthly Team cost. The Student plan is capped at 50000 records and 20 GB per base and excludes the Run a script action.[1]
- Non-profit. Qualifying organizations receive 50 percent off the monthly Team cost.[1] The billing article lists the Non-profit price as 12 dollars per collaborator per month, with Owners, Creators, Editors and Commenters billable.[6]
Legacy plans
Airtable updated its plans on 2023-08-23. Pro workspaces moved to the Team plan from 2023-09-18, and Plus workspaces moved from 2023-09-25, with Plus customers able to keep the Plus price of 10 dollars per user per month annually or 12 monthly if they make no change. Notable differences for legacy customers include that Pro had 50000 automation runs per month and unlimited API calls, against 25000 runs and 100000 calls on the new Team plan.[7]
The legacy Enterprise plan listed 250000 records per base, 1000 GB of attachment space per base, a three-year revision history and 500000 automation runs per month, with Airtable AI in beta.[7] The pricing page says existing legacy Enterprise customers see no changes until renewal, when their account team discusses plan options.[2] Customers carrying legacy terms should compare their order form with the current plan tables above rather than assume the modern limits apply.
Upgrading and downgrading
Upgrades from Free to Team or to self-serve Business are done in the Airtable account overview by a workspace Owner. Downgrades do not take effect immediately: the change takes effect at the end of the current billing cycle. After downgrading, plan limits change and features may become read-only or unavailable, and moving to Free does not delete data. Revision history retention then falls to the new plan’s window: Free 2 weeks, Team 1 year, self-serve Business and sales-led Business 2 years and Enterprise Scale 3 years, and snapshots outside the new window are removed and cannot be recovered even after a later upgrade.[4]
Declined payments automatically downgrade a paid workspace to the Free plan.[4] Moving from Enterprise Scale or sales-led Business to a lower self-serve plan requires contacting the sales contact, and the workspace is first downgraded to Free before being upgraded to Team or self-serve Business.[4] On the Free plan, workspace ownership cannot be transferred to another collaborator without upgrading to a paid plan.[1]
What to verify
For a licence position, collect the current plan of every workspace from the account overview, the order form for any sales-led plan, and the record, attachment and API limits for the plan in force, and compare them with usage. Because self-serve plans are billed per workspace, each workspace needs its own plan check and its own seat count.[1][6]