Learning resource: migrated from the LICENSEWARE Notion wiki (Educational content and resources, Templates, database created 2024-12-17). It is training material, not a cited encyclopedia article; for the cited reference see IT asset management.
On This Page
This template is illustrative only and is not legal or procurement advice. It is a minimal IT inventory built as a Notion database that tracks laptops, computer accessories and software licenses against the person they are registered to, with expiration dates and a return status. The vendors and serial numbers in the sample records are fictional.
Properties
Property
Type
Values or purpose
ID
Auto-increment ID
Sequential record number
Serial
Title
Serial number
Tags
Multi-select
Laptop; License; Computer Accessory
Vendor
Select
Sample values: Pineapple; ZyonTech; Lime; Pixell
Registered to
Person
One user per record
Expiration date
Date
Expiry date of the item or license
Status
Select
In-use; Expired; To be returned; Returned
Returned button
Button
One-click action (its configuration is not visible in the export)
Views
View
Type
Configuration
All
Table
All records, sorted by Expiration date ascending
Hardware
Table
Tags contains Laptop
Software
Table
Tags contains License
Action Needed
Table
Expiration date within the next 3 weeks
By status
Board
Grouped by Status
Expiring this week
Calendar
By Expiration date, one-week range
Sample records
ID
Serial
Tags
Vendor
Expiration date
Status
1
76x87PCY
Laptop
Pineapple
2023-06-22
In-use
2
9A8SDAKH/WQ
License
Lime
2024-08-15
In-use
3
192371-8910/54
Computer Accessory
ZyonTech
2023-06-18
In-use
4
192371-8910-1283
License
ZyonTech
2027-12-16
In-use
5
32x11PIP
Computer Accessory
Pineapple
2023-06-19
Returned
6
65XYQ/GB
License
Pixell
2023-06-30
Expired
7
36x10PIQ
Computer Accessory
Pineapple
2023-06-22
To be returned
8
9MP11/GB
License
Pixell
2024-07-23
In-use
9
192371-9910-0017
License
ZyonTech
2029-06-28
In-use
Each sample record is registered to a workspace user; those assignments are omitted here.
